Student Services/Office Administrator
Part-Time, TERM August 2026-June 2027
We are seeking an enthusiastic and service-oriented individual with strong communication skills, a positive attitude, and a solid work ethic. The Student Services Administrator plays a key role in supporting students, faculty, and community members by providing front-line customer service and administrative support for a busy community music school.
Key responsibilities
- Provide reception services and respond to general inquiries from students, faculty, and the public
- Manage student registrations, payments, and related records
- Act as a liaison between faculty and students to support communication and scheduling
- Maintain accurate student, faculty, and studio schedules
- Assist with facility setup, organization, and general maintenance of shared spaces
- Perform a variety of administrative tasks as assigned by the Operations Manager or Senior Management
Qualifications & experience
- Minimum 1–3 years of experience in a customer service, administrative, or office support role
- Demonstrated experience providing front-line service in a client-focused environment
- Proficiency working in a computerized office environment, including scheduling systems and database management
- Strong interpersonal and communication skills, with a friendly and professional demeanor
- Excellent organizational skills with the ability to manage multiple priorities and deadlines
- High level of accuracy and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Mindbody Systems is an asset
- Ability to work independently as well as collaboratively within a team
- Experience in an arts, education, or non-profit environment is considered an asset
- Availability to work evenings and weekends as required
Compensation
- $20.00 per hour
- Based on a 25-hour work week during the academic year (September–June)
Hours of work & schedule
Training period
- Begins the week of August 10, 2026 (flexible start date and hours)
- Approximately 5–10 hours per week
Academic year
- September 8, 2026 – June 13, 2027
- Up to 25 hours per week
Regular weekly schedule
- Monday to Thursday: 4:30 p.m. – 8:00 p.m.
- Saturday: 9:00 a.m. – 4:00 p.m.
- Sunday: 12:00 p.m. – 4:00 p.m.
(Scheduled over approximately 37 weeks)
Closures
The office is closed during:
- December 18, 2026 – January 3, 2027
- March 26 – April 4, 2027
- All applicable statutory holidays
Nature of position
- Primarily on-site in an office setting
- Some flexibility for occasional off-site duties as required
The Manitoba Conservatory of Music & Arts is committed to fostering an inclusive and welcoming environment for all employees, students, and community members.
Please forward Resume & Cover Letter to
Chanelle Charbonneau, Operations Manager,
Manitoba Conservatory of Music & Arts
CLOSING DATE: July 17th, 2026